Basic Guide to Having a Successful Conference Call
most business task advantage of conference calls since it helps people conduct meetings without the need of traveling from place to place. So that the meeting becomes a productive time, it is important that you plan for the meeting well since there will also be several people in attendance. Below are some of the quick tips to help guide you have a successful conference call.
Learning how to use the conference call features is important before you use them during the meeting. Conference calls are such important meetings and the last thing you want to do is waste everyone’s time by not knowing how to use the features at your disposal. Practice using the features before the conference call so that you are familiar with all the features that are available since this will give you more confidence.
When it comes to what is being discussed, it is important that you circulate the agenda of the meeting to people who will be attending the meeting before the meeting so that people are on the same page when it comes to the discussions. When you provide an agenda, it is easy to have a structured meeting that help people prepare way in advance. By sending the agenda, it becomes easy for people to also gather the relevant information that they will need for the meeting.
conference call meetings are productive when you invite people that need to be in the meeting. By inviting people that need to be in the meeting, you avoid crowding the conference call by having too many people. If possible try to have four or five people in the conference call since this eliminates the chaos and the having to deal with too many opinions.
During the meeting, it is important to summarize and follow up on what has been discussed. If possible, you can record the conference calls to ensure that you have a record of the meeting and you are able to follow through on the issues discussed. When following up, it is important to thank the people for their time and coming to the meeting as well as identify issues that need further exploration.
There are additional features that you can use during the conference call and it is important to use them to make the meeting effective. You can for example use the mute future if people should you need to ask questions to specific individuals so that no one gets to speak during the turn of such individuals. Another greta feature that you can take advantage of is one that allows you to share visual charts with other people in the conference calls so that people are looking at the same thing and this becomes helpful.